DDH, here is how I work this. First, I'll set a cutoff date. Those who wish to participate must let me know by the designated date that they are interested. I'll post a date and all you have to do is send me a PM with your personal information. Second, you will have from the match date through the end of May to make your purchases and mail them to your selected SS. If for some reason you are going to be late in mailing your package all I ask is you let me know so that I can let your SS know she has not been forgotten. Also, if by the end of May you have not received your package I ask that you let me know. I'll send a PM to the person responsible for your package to see where they are in their shopping and mailing. This has, as far as I can tell, worked well the two times I've organized a SS exchange. If I'm wrong please someone let me know so I can revisit my process.

If you have any questions let me know.